How do I create a manual ASN for 3PL orders in DigitBridge?

🚚 What is a Manual ASN?

An ASN (Advanced Shipping Notice) is a digital notice sent to a 3PL client's trading partner to inform them that a shipment is on the way. While most ASNs are auto-generated during fulfillment, DigitBridge allows 3PL Providers to manually create and send ASNs when needed, ensuring flexibility for exceptional cases or non-integrated WMS flows.

✅ When to Use Manual ASN Creation

You may need to manually create an ASN if:

• The WMS doesn’t support auto-generated ASNs

• You’re working with a new trading partner and haven’t finalized EDI setup

• A shipment was fulfilled without triggering an ASN

• You need to resend an ASN for audit or compliance purposes

👤 Who Can Do This?

This guide is for 3PL Providers managing shipments inside DigitBridge ERP.
To perform these steps, you’ll need access to:

• Sales → Sales Order Management

• The Action menu within a processed sales order

🧭 Steps to Create a Manual ASN

1. Navigate to the Sales Order

   • Go to ERP → Sales → Sales Order Management

   • Use filters or the search bar to find the order you're shipping

   • Click into the order detail view

2. Click ‘Create ASN’

   • In the order detail screen, open the Action menu

   • Click Create ASN

   🔔 Note: This button is only available when:

   • The sales order has reached a stage where shipment is expected

   • No ASN has yet been generated for the order

3. Confirm ASN Creation

   • A pop-up window will confirm ASN creation

   • Click Yes to proceed

4. Review ASN Record

   • Once created, you can find the ASN under Shipments → ASN List

   • You can open and review the ASN details before sending

5. Send the ASN (optional)

   • If you're not using automated EDI workflows, you can manually email the ASN

   • See guide: “How do I send an ASN via email from DigitBridge?”

⚠️ Tips and Cautions

• Don’t create a manual ASN if one already exists — this could cause duplication or confusion for your customer or EDI partner

• Make sure the shipment data is accurate before creating the ASN, including SKU quantities, tracking numbers, and carrier information

• If working with an EDI trading partner, double-check that the required fields (PO#, ship-to address, etc.) are present and correct

📎 Related Guides

• How do I send an ASN via email from DigitBridge?

• How do I create a shipment in DigitBridge?

• How do I manage 3PL orders from multiple vendors?