--- title: How do I create a Purchase Order? description: Here is where you will learn how to create a Purchase Order. --- [Skip to content](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#main-content) English Show submenu for translations [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new?hsLang=en) ![white-logo-db.png\]](https://support.digitbridge.com/hs-fs/hubfs/white-logo-db.png?height=50&name=white-logo-db.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new) - Go to digitbridge.com Go to digitbridge.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [DigitBridge Knowledge Base](https://support.digitbridge.com/digitbridgeclientknowledgebase?hsLang=en) 2. [Purchasing](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en) 3. [Purchase Order](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en#purchase-order) # How do I create a Purchase Order? ## Here is where you will learn how to create a Purchase Order. To start in **ERP**, go to **Purchasing \> P/O Management**.   ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-30-05-7077-PM.png?width=670&height=204&name=image-png-Aug-15-2024-06-30-05-7077-PM.png) **Click Add**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-07-05-4575-PM.png?width=670&height=144&name=image-png-Apr-03-2024-06-07-05-4575-PM.png) This takes you to the Purchase Order Management screen, in **Add** mode. The P/O # will generate once the P/O has been created. Enter the Vendor #, relevant Dates, and any other relevant information. Click Show More to expand the General section. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-32-21-3592-PM.png?width=670&height=106&name=image-png-Aug-15-2024-06-32-21-3592-PM.png) Everything in the box below will appear. Click Show Less to collapse your view back to what it was before. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-34-00-2237-PM.png?width=670&height=168&name=image-png-Aug-15-2024-06-34-00-2237-PM.png) ***Note:** Changing the **ETA date** under the **General** section will change the ETA date for every line on your P/O. If you have different ETA for different items, **you must indicate this on the line level.** * ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-37-22-6879-PM.png?width=670&height=241&name=image-png-Aug-15-2024-06-37-22-6879-PM.png) Scrolling down, you will see six tabs: [Lines](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#Lines), [Addresses](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#add), [SKUs](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#skus), [Materials](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#materia), and [Activity](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#activ). --- #### Lines ***Note: **By default, the **Lines** tab in a Purchase Order uses a flat, non-hierarchical format. SKUs are listed one line at a time.* *If you’d prefer to group SKUs under a Style/Substyle hierarchy, you can enable tree view in system settings. Learn how in [How do I enable tree view for P/O lines?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-enable-tree-view-for-p/o-lines?hsLang=en)* **Lines** is where you will enter what items are in the P/O using one of three options: [Style Master](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#style) (if you are using hierarchical SKU structure), [line by line](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#one), and by [pasting from a spreadsheet](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order#paste). ##### Style Master First, you can use the **Style Master** to add items. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-14-23-3742-PM.png?width=670&height=204&name=image-png-Apr-03-2024-06-14-23-3742-PM.png) In the **Inventory Matrix**, enter the **Style **you are looking for and select a **WHSE #** (Warehouse). All children Sub-Styles and SKUs will appear and you can go through and enter the quantity for each item you'd like to add to the P/O. When you are done, **click Apply** and all of the SKUs will appear on the right-hand side. When you **click Close**, you'll see everything has been added to the P/O grouped by **Substyle**. You can click the arrow to the left of the line to expand and see all individual **SKUs**. **Please watch this video with no audio.** ##### One at a Time The second option would be to add the items one line at a time. Enter the **SKU**, press the Tab key, and wait for the rest of the information to populate. **Enter the quantity** of items being ordered on this P/O under **P/O Qty**. Enter the **Price**. To see more product information, **click the plus sign** next to the SKU.  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-44-05-6103-PM.png?width=670&height=124&name=image-png-Aug-15-2024-06-44-05-6103-PM.png) ***Note:** If this is the first time you are ordering this item, you will need to enter the price. The next time you order it, the previous price will automatically populate.* This view shows you more details, including an image of the item. This is also where you would delete an item from a P/O by **clicking the Delete Item** (provided you haven't saved it yet). **Click the minus sign** to collapse the row. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Aug-15-2024-06-48-36-5719-PM.png?width=670&height=154&name=image-png-Aug-15-2024-06-48-36-5719-PM.png) If you want to enter a Prepack SKU, [there are additional instructions on how to do so here](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-prepack-skus?hsLang=en) (**scroll to Purchase Order**). ##### Paste from Spreadsheet Follow the instructions from this guide: [How do I use the Paste from Excel tool for bulk data entry?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-use-the-paste-from-excel-tool-for-bulk-data-entry?hsLang=en) #### Notes & Summary At the very bottom you will see the **Notes** and **Summary** sections. Add any notes you want. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-29-08-8697-PM.png?width=670&height=220&name=image-png-Apr-03-2024-06-29-08-8697-PM.png) --- #### Address The **Address** tab will show you the primary Shipping and Billing addresses for the vendor. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-11-54-44-9123-PM.png?width=670&height=500&name=image-png-Apr-03-2024-11-54-44-9123-PM.png) --- #### SKUs By default, the **SKU** tab in a Purchase Order uses a flat, non-hierarchical format. SKUs are listed one line at a time, and if you add the same SKU more than once, it will automatically consolidate into a single row. If you'd rather see every SKU in the order it was added—without consolidation—check out [How do I create a Purchase Order by individual SKU entry?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order-by-individual-sku-entry?hsLang=en) for step-by-step instructions. --- #### Materials **Materials** is where you can enter any material costs associated with the P/O. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-36-09-0440-PM.png?width=670&height=224&name=image-png-Apr-03-2024-06-36-09-0440-PM.png) --- #### Activity **Activity** will show you the lifecycle of the P/O and all related items. Because this is a new P/O, this section is empty. But as the order progresses, you will start to see other items appear (P/O Receive, A/P Bill, etc.). ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-37-20-0969-PM.png?width=670&height=227&name=image-png-Apr-03-2024-06-37-20-0969-PM.png) --- Once you're done with your P/O, **click Save.** ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-39-28-9859-PM.png?width=670&height=146&name=image-png-Apr-03-2024-06-39-28-9859-PM.png) **Click Yes.** [![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-39-51-3520-PM.png?width=452&height=195&name=image-png-Apr-03-2024-06-39-51-3520-PM.png)](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-receive-a-purchase-order-in-wms?hsLang=en) The **P/O #** will automatically populate. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-06-41-07-8657-PM.png?width=491&height=136&name=image-png-Apr-03-2024-06-41-07-8657-PM.png) [This will send it to the warehouse where it'll be ready to receive](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-receive-a-purchase-order-in-wms?hsLang=en). ***Caution:** It may take up to five minutes for your new Purchase Order to appear in the WMS module.*     - 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