--- title: How do I manage A/P Bills? description: Here is where you will learn about Accounts Payable (A/P) Bills (or Invoices) and how to manage them. --- [Skip to content](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-a/p-bills#main-content) English Show submenu for translations [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new?hsLang=en) ![white-logo-db.png\]](https://support.digitbridge.com/hs-fs/hubfs/white-logo-db.png?height=50&name=white-logo-db.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new) - Go to digitbridge.com Go to digitbridge.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [DigitBridge Knowledge Base](https://support.digitbridge.com/digitbridgeclientknowledgebase?hsLang=en) 2. [Accounts Payable](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en) 3. [A/P Bill](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en#a-p-bill) # How do I manage A/P Bills? ## Here is where you will learn about Accounts Payable (A/P) Bills (or Invoices) and how to manage them. Track and manage your A/P bills in **ERP** by going to **Accounts Payable \> A/P Bill Management**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-09-52-46-9432-PM.png?width=670&height=668&name=image-png-Apr-03-2024-09-52-46-9432-PM.png) This will bring you to the A/P Bill List. Here, you can search by various things: A/P Bill #, Vendor Invoice #, Vendor #, etc. **Click Apply** and they will appear below. There's also a column for QuickBooks Doc #, where you can visually confirm whether or not the A/P Bill has synced to QuickBooks (if you use QuickBooks). ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-11-40-53-2270-PM.png?width=670&height=415&name=image-png-Apr-03-2024-11-40-53-2270-PM.png) Click one of the A/P bills to navigate to the A/P Bill Management Screen. Here you will see all the details of this A/P bill including the vendor, relevant dates, and status. You can **View**, **Add**, **Edit**, or **Delete** A/P bills.  ***Caution:** Best practice is not to create a new A/P bill from this screen as A/P bills are generated once a Purchase Order Receive is closed.* ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-11-45-03-3993-PM.png?width=670&height=310&name=image-png-Apr-03-2024-11-45-03-3993-PM.png) There are four tabs below: **Items**, **Addresses**, **Activity**, and **Custom Attributes**. #### Items The **Items** tab will show you the **P/O**, **P/O Receive**, and the amount due. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-11-52-40-0779-PM.png?width=670&height=598&name=image-png-Apr-03-2024-11-52-40-0779-PM.png) #### Address The **Address** tab shows the primary billing address for the vendor. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-11-55-58-9113-PM.png?width=651&height=505&name=image-png-Apr-03-2024-11-55-58-9113-PM.png) #### Activity **Activity** will show you to the history of the A/P Bill and all related items that aren't already shown in the **Items** tab (e.g., you will see an A/P Bill Payment, but you will not see the P/O or P/O Receive). ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-29-01-4667-AM.png?width=670&height=196&name=image-png-Apr-04-2024-12-29-01-4667-AM.png) #### Custom Attributes **Attributes** will show you any attributes that were set up during your onboarding process. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-24-15-4433-AM.png?width=670&height=266&name=image-png-Apr-04-2024-12-24-15-4433-AM.png) There are also some options across the top of the screen: **Action**, **Reports**, and **Tracking Notes**. #### Action Using this dropdown you can launch QuickBooks (if you are synced to QuickBooks) to process the payment. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-26-45-1966-AM.png?width=224&height=140&name=image-png-Apr-04-2024-12-26-45-1966-AM.png) #### Reports Using this dropdown you can print the A/P Bill. This will also download it as a PDF for you. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-32-00-0258-AM.png?width=187&height=138&name=image-png-Apr-04-2024-12-32-00-0258-AM.png) #### Tracking Notes Enter notes using the **Tracking Notes** tool. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-32-59-3618-AM.png?width=181&height=83&name=image-png-Apr-04-2024-12-32-59-3618-AM.png) If you're making edits, make sure to **click Save** when you're done. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-33-59-0617-AM.png?width=670&height=145&name=image-png-Apr-04-2024-12-33-59-0617-AM.png) **Click Yes.** ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-34-24-2542-AM.png?width=455&height=172&name=image-png-Apr-04-2024-12-34-24-2542-AM.png) ***Tip:** You can also print an A/P Bill from the List screen by clicking **Action \> Print Report**.* ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-35-39-6601-AM.png?width=628&height=260&name=image-png-Apr-04-2024-12-35-39-6601-AM.png) To close an A/P Bill, first make sure you are in **Edit mode**. Enter in a Vendor Invoice Date if there isn't on already, make sure any other relevant fields are entered, then **change the status to Ready to Post**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-37-14-9514-AM.png?width=670&height=364&name=image-png-Apr-04-2024-12-37-14-9514-AM.png)**Click Save**. Once it's manually been updated to Ready to Post, it will automatically post.  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-38-29-4539-AM.png?width=670&height=316&name=image-png-Apr-04-2024-12-38-29-4539-AM.png) **Click Yes**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-38-59-4969-AM.png?width=443&height=159&name=image-png-Apr-04-2024-12-38-59-4969-AM.png) From the A/P Bill List, once you refresh and **click Apply** again, you will notice the bill's status is now **Posted**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-40-37-0574-AM.png?width=670&height=343&name=image-png-Apr-04-2024-12-40-37-0574-AM.png) If the payment doesn't post, it may mean that there was a connection issue with QuickBooks. Luckily there's an easy fix. From the A/P Bill List screen, you can manually send bills to QuickBooks. To do this, **click the Action button**, then **click Resend to QuickBooks**. Once it has been sent, a number will appear in the **QuickBooks Doc #** column.  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-04-2024-12-41-32-0297-AM.png?width=670&height=304&name=image-png-Apr-04-2024-12-41-32-0297-AM.png) ### Update A/P Bills There may be a scenario in which an A/P Bill that has already been posted needs to be updated. For example: P/O #1 arrives in two shipments - two separate P/O Receives. However, there is only a single Vendor Invoice # for both. Here is a step-by-step flow for how that would look. - Day 1: User creates P/O #1 with items totaling $1,000. - Day 2: one shipment arrives holding $500 worth of the P/O. - Day 2: P/O Receive #1 is processed and closed, creating A/P Bill #1. - Day 2: A/P Bill #1 is marked Ready to Post, which automatically posts it to QuickBooks (relevant for users who use QuickBooks for their accounting). The status is automatically updated to Posted. - Day 3: a second shipment arrives holding $500 worth of the P/O. - Day 3: P/O Receive #2 is processed and closed. Because it has the same associated Vendor and Vendor Invoice Number as P/O Receive #1, rather than creating a new A/P Bill, it will adjust the total of the A/P Bill from $500 to $1,000. *This change does not automatically reflect in QuickBooks.* - Day 3: In Edit Mode, the status of A/P Bill #1 is changed from Posted back to Ready to Post. Then it is saved and - once it posts to QuickBooks - the status will automatically change back to Posted and the total of the A/P Bill will be updated in QuickBooks. At any time during this process, a user can [create A/P Deposits](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-deposit?hsLang=en) directly from P/Os which will be applied to future A/P Bill Payments. --- See related: [A/P Bill Payments](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-invoice-payment?hsLang=en) - [Settings](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#main-content) - [ERP](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#erp) - [WMS](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#wms) - [PIM/CC](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#pim-cc) - [Miscellaneous](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#miscellaneous) - [Email](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#email) - 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