--- title: How do I manage Purchase Order Receives in ERP? description: Here is all the information you will need to manage and close Purchase Order (P/O) Receives in the ERP Module. --- [Skip to content](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-p/o-receives-in-erp#main-content) English Show submenu for translations [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new?hsLang=en) ![white-logo-db.png\]](https://support.digitbridge.com/hs-fs/hubfs/white-logo-db.png?height=50&name=white-logo-db.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://support.digitbridge.com/digitbridgeclientknowledgebase/kb-tickets/new) - Go to digitbridge.com Go to digitbridge.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [DigitBridge Knowledge Base](https://support.digitbridge.com/digitbridgeclientknowledgebase?hsLang=en) 2. [Purchasing](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en) 3. [Receiving](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en#receiving) # How do I manage Purchase Order Receives in ERP? ## Here is all the information you will need to manage and close Purchase Order (P/O) Receives in the ERP Module. [Once a P/O is created and saved in ERP](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-purchase-order?hsLang=en), it needs to be [received in WMS](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-receive-a-purchase-order-in-wms?hsLang=en) and the [P/O Receive Batch must be closed](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-purchase-order-receive-batches?hsLang=en). Once these steps have been completed, a Receive # is automatically created and viewable in **ERP** if you go to **Purchasing \> P/O Receive.** ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-00-21-2717-PM.png?width=688&height=763&name=image-png-Apr-03-2024-08-00-21-2717-PM.png) This Receive # will be linked to the corresponding P/O. Use that number to search or **click Apply** to see all P/O Receives. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-29-56-7487-PM.png?width=688&height=366&name=image-png-Apr-03-2024-08-29-56-7487-PM.png) ### Editing P/O Receives **Click the Receive # you want to see**. Switch over to **Edit** mode. In the General section, click Show More for an expanded view. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-32-59-6236-PM.png?width=688&height=412&name=image-png-Apr-03-2024-08-32-59-6236-PM.png) The WMS Batch # and Doc ID will now appear as shown in the boxes below. Click Show Less to go back to the way it looked before. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-33-43-5402-PM.png?width=688&height=339&name=image-png-Apr-03-2024-08-33-43-5402-PM.png) You will see three tabs below: Transaction Items, Receive P/O List, and Activity, plus a Notes & Summary section and a Details and Product Sales sidebar. #### Transaction Items This tab will show all items from the P/O that were received. Note the values in the Receive column, representing the quantity of physical items received in the warehouse. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-37-45-7930-PM.png?width=688&height=338&name=image-png-Apr-03-2024-08-37-45-7930-PM.png) #### Notes & Summary At the bottom you will see a place to enter Notes as well as a Summary of the P/O Receive. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-38-37-4589-PM.png?width=688&height=292&name=image-png-Apr-03-2024-08-38-37-4589-PM.png) #### Receive P/O List The **Receive P/O List** tab is important for one main reason: the **Vendor Invoice #**. A value must be entered in this field in order to move forward into the Accounts Payable (A/P) portion of the order lifecycle.  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-42-23-0161-PM.png?width=688&height=425&name=image-png-Apr-03-2024-08-42-23-0161-PM.png) If you attempt to close the P/O Receive without completing this step, you will get the following error: ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-46-51-3751-PM.png?width=424&height=124&name=image-png-Apr-03-2024-08-46-51-3751-PM.png) You can also enter the A/P Bill Date, the Vendor Invoice Date, and a Description.  ***Note:** If the vendor has sent you a single order with multiple vendor invoices, you will address that here. Check out this guide for further instruction: [Can I have multiple vendor invoices on the same Purchase Order?](https://support.digitbridge.com/digitbridgeclientknowledgebase/can-i-have-multiple-vendor-invoices-on-the-same-purchase-order?hsLang=en)* #### Activity The third tab in the P/O Receive Management screen is called **Activity**. This will show you all items related to the P/O Receive. It's empty for now, but soon it will include associated A/P Bills, P/Os, etc. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-48-30-0769-PM.png?width=688&height=411&name=image-png-Apr-03-2024-08-48-30-0769-PM.png) #### Details & Product Sales The [details and product sales panel](https://support.digitbridge.com/digitbridgeclientknowledgebase/what-is-the-details-and-product-sales-side-panel?hsLang=en) will show you customer and product information. Click a line in the Transaction Items tab to see Product Details appear. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-49-50-3131-PM.png?width=409&height=812&name=image-png-Apr-03-2024-08-49-50-3131-PM.png) ### Closing P/O Receives Once everything has been received that needs to be received, the Vendor Invoice # has been added, and all recuperable costs have been accounted for (see [How do I use the cost allocation and recoup feature?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-use-the-recoup-feature?hsLang=en)), **click into the Mode dropdown** and **hit Close**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-51-39-2172-PM.png?width=480&height=264&name=image-png-Apr-03-2024-08-51-39-2172-PM.png) **Click the now-available blue Close button** in the upper right-hand corner. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-52-11-9829-PM.png?width=688&height=152&name=image-png-Apr-03-2024-08-52-11-9829-PM.png) The **A/P Options** menu will appear - make sure it is correct and then **Click OK**. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-52-47-8708-PM.png?width=688&height=798&name=image-png-Apr-03-2024-08-52-47-8708-PM.png) This will close the P/O Receive.  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-53-13-2589-PM.png?width=424&height=100&name=image-png-Apr-03-2024-08-53-13-2589-PM.png) It will also create an [A/P Bill](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-a/p-bills?hsLang=en) for all vendors associated with that P/O Receive (e.g. the product vendor, forwarding company, vessel company, logistics company, etc.). This can be seen in the Activity tab. ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-54-34-1994-PM.png?width=688&height=219&name=image-png-Apr-03-2024-08-54-34-1994-PM.png) Once a P/O Receive has been closed, it will update a couple of things:  1. **The In-Stock Qty** - closing the P/O Receive will update the quantity of SKUs currently in stock. 2. **The Inventory Cost** - After the P/O Receive is closed, it will update the unit cost (if different than in a previous P/O) and average cost of the SKUs (calculated as a moving average over all previous purchases). Now that an A/P Bill has been created, you cannot edit or reopen closed P/Os or P/O Receives. For example: when I try to edit the P/O Receive above, I get the following error:  ![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Apr-03-2024-08-55-14-4012-PM.png?width=421&height=119&name=image-png-Apr-03-2024-08-55-14-4012-PM.png) ***Caution:** Do not close P/O Receives until you are certain it is complete and correct.* If you get this error and are not sure why, check the History tab - chances are that there's an A/P Bill already. [If you still need to make a change, here are some options for you](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-can-i-make-changes-to-a-purchase-order-receive-after-the-accounts-payable-invoice-is-created?hsLang=en).  Now that your P/O Receive is closed, you can [close the Purchase Order](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-view-edit-or-close-a-purchase-order?hsLang=en). - [Settings](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#main-content) - [ERP](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#erp) - [WMS](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#wms) - [PIM/CC](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#pim-cc) - [Miscellaneous](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#miscellaneous) - [Email](https://support.digitbridge.com/digitbridgeclientknowledgebase/settings?hsLang=en#email) - 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