---
title: QuickBooks Integration with DigitBridge
description: Below is the process for creating transactions in DigitBridge and how they will migrate to QuickBooks both in Accounts Receivable and Accounts Payable.
---

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1. [DigitBridge Knowledge Base](https://support.digitbridge.com/digitbridgeclientknowledgebase?hsLang=en)
2. [QuickBooks](https://support.digitbridge.com/digitbridgeclientknowledgebase/quickbooks?hsLang=en)
3. [How Tos](https://support.digitbridge.com/digitbridgeclientknowledgebase/quickbooks?hsLang=en#how-tos)

# QuickBooks Integration with DigitBridge

## Below is the process for creating transactions in DigitBridge and how they will migrate to QuickBooks both in Accounts Receivable and Accounts Payable.

### Invoice

Create an Invoice, save it, and it automatically posts to QuickBooks.

#### In DigitBridge:

[How do I manually create an invoice?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manually-create-an-invoice?hsLang=en)

***Note:** Invoices typically are created automatically upon fulfillment of a Sales Order (S/O) and not done manually. The QuickBooks integration works the same way for invoices created automatically as it does for ones created manually.*

<iframe src="https://www.loom.com/embed/605aa6b923424dba89215b0ae515b277?sid=b162f64d-a903-4618-a19c-e9cc05da5ec7" frameborder="0" webkitallowfullscreen="" mozallowfullscreen="" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe>

#### In QuickBooks:

Here is the invoice in QuickBooks.

![image-20240220-195724](https://support.digitbridge.com/hs-fs/hubfs/image-20240220-195724.png?width=670&height=321&name=image-20240220-195724.png)

---

### Prepayment

Create a prepayment for a particular customer, mark it paid, and it automatically posts to QuickBooks.

#### In DigitBridge:

[How do I process a prepayment?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-process-a-credit-card-prepayment?hsLang=en)

***Note:** You can also create a prepayment directly from a (S/O). That prepayment will then automatically associate itself with the invoice created from that S/O once it has been fulfilled.*

<iframe src="https://www.loom.com/embed/5930b1d057ee46499c6a2af95fddb1bc?sid=d6cf0548-33cf-4741-9780-4426f8439deb" frameborder="0" webkitallowfullscreen="" mozallowfullscreen="" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe>

#### In QuickBooks:

Here is the prepayment in QuickBooks.

![A screenshot of a computer

Description automatically generated](https://attachments.office.net/owa/anna.trumbo%40DigitBridge.com/service.svc/s/GetAttachmentThumbnail?id=AAMkADYwMjk2NTBlLTg5YzMtNGE1NC05ZWM5LTk4ZmRlYjQ5OGNjOABGAAAAAAA0m6t5a1kSTJHLppUHtRo7BwDUJlkXuMaRRqzJFJPl2pjWAAAAAAEMAADUJlkXuMaRRqzJFJPl2pjWAADAUVMrAAABEgAQAAh%2F%2FMh%2BwYRCjZ1CXRFFuRU%3D&thumbnailType=2&token=eyJhbGciOiJSUzI1NiIsImtpZCI6IkU1RDJGMEY4REE5M0I2NzA5QzQzQTlFOEE2MTQzQzAzRDYyRjlBODAiLCJ0eXAiOiJKV1QiLCJ4NXQiOiI1ZEx3LU5xVHRuQ2NRNm5vcGhROEE5WXZtb0EifQ.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.evVkxKzrpsP3shoov9jqYs0xioC2dBHpyk8EnGhJKTAnS1QHowFETJq4QlFPPqDSPuLEz0ng8FyUwHEfex5WwkVHsg9R8z9B4jCB2wFjiwsf5QeaeA0Nf7zun4JehPBeIUWRd3J_bMZxaeWd535vTtJ7uHbtVI25s4H_2qAEP_wp0Br-0916BSUShWbm4LycJX6wmW1_u_wWAgBWjBXoeWIsgMxbT3LfgdO9PVsrj7tVT0V2-JSb3hqPDWUOPA0BbxmfBx6_norUSLHjR8A_0MhNA6Ce3yShplrGE1yW6viw8SR2ugE5x4uTFaQSDfIl2KcqgoF4Ki97uTl_sysTqQ&X-OWA-CANARY=bdvoV_y2k1UAAAAAAAAAAAAsMTd5PdwYGAtdU-Wxk52WY4G5_3zYdOu-0OgheTdFpdDbtfaU1wo.&owa=outlook.office.com&scriptVer=20240223002.10&clientId=595E6D492940447CB2FF7C5884FD870A&animation=true)

---

### Credit Memo

Create a Credit Memo for a customer and save it. It will not go to QuickBooks right away - it will remain exclusively in DigitBridge *until it has been applied to a payment*. Once that happens, the record of that credit memo will appear in QuickBooks.

#### In DigitBridge:

[How do I create a Credit Memo?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-a-credit-memo?hsLang=en)

***Note:** The example in this video is a Customer Credit Memo. It is also possible to create Invoice-Affiliated Credit Memos (i.e., Invoice Returns) and Unaffiliated Credit Memos as discussed in the above guide.*

<iframe src="https://www.loom.com/embed/60c41b4a5249460cb54de3ff2b507817?sid=7464dad9-5791-4630-b51d-107dc1a4e967" frameborder="0" webkitallowfullscreen="" mozallowfullscreen="" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe>

#### In QuickBooks:

Here is the Credit Memo in QuickBooks, posted after it was applied to an invoice payment.

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-08-39-4124-PM.png?width=1211&height=571&name=image-png-Jul-31-2025-09-08-39-4124-PM.png)

---

### Receive Payment

Lastly for Accounts Receivable, create a new payment for a customer. Select any credit you want applied to this payment, then select the invoice(s) you want to pay. Save the payment. A QuickBooks Document # will show up after a couple of minutes.

#### In DigitBridge:

[How do I pay an invoice?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-pay-an-invoice?hsLang=en) | [How do I apply credit towards an invoice payment?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-apply-credit-towards-an-invoice-payment?hsLang=en) | [How do I partially apply a Credit Memo?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-partially-apply-a-credit-memo?hsLang=en)

<iframe src="https://www.loom.com/embed/c66e0e59aba447f5b64a95c9ebfb2050?sid=073c7f73-4307-4b4f-9a80-bdfbc0d46fa3" frameborder="0" webkitallowfullscreen="" mozallowfullscreen="" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe>

#### In QuickBooks:

Here is the Invoice Payment in QuickBooks.

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-08-13-4963-PM.png?width=1240&height=202&name=image-png-Jul-31-2025-09-08-13-4963-PM.png)

---

### Accounts Payable Bill

A/P Bills are creating when a Purchase Order (P/O) Receive is closed. Once a bill has been created, marking it Ready to Post will automatically kick off the process of getting it posted to QuickBooks.

#### In DigitBridge:

[How do I manage A/P Bills?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-a/p-bills?hsLang=en)<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-a/p-bills?hsLang=en>

<iframe src="https://www.loom.com/embed/c22a310275a748bc8b19d091637ddbcd?sid=59618199-47dc-43e4-b235-beca9b7b6ca4" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" allowfullscreen data-mce-src="https://www.loom.com/embed/c22a310275a748bc8b19d091637ddbcd?sid=59618199-47dc-43e4-b235-beca9b7b6ca4" data-mce-style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" data-mce-fragment="1"></iframe>

#### In QuickBooks:

Here is the A/P Bill in QuickBooks.

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-07-49-6343-PM.png?width=1210&height=562&name=image-png-Jul-31-2025-09-07-49-6343-PM.png)

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-manage-a/p-bills?hsLang=en>

---

### A/P Deposit

A/P Deposits are essentially the vendor version of a prepayment. Create it, mark it paid, and it'll be ready to apply towards the payment of an A/P Bill.

#### In DigitBridge:

[How do I create an A/P Deposit?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-deposit?hsLang=en)<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-deposit?hsLang=en>

***Note:** You can also create an A/P Deposit directly from a (P/O). That deposit will then automatically associate itself with the A/P Bill created from that P/O once it has been received.*

<iframe src="https://www.loom.com/embed/5e25121249f44226be2fab94a55aa842?sid=1a91ecb1-9449-4512-8ab9-1bd9c9f94288" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" allowfullscreen data-mce-src="https://www.loom.com/embed/5e25121249f44226be2fab94a55aa842?sid=1a91ecb1-9449-4512-8ab9-1bd9c9f94288" data-mce-style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" data-mce-fragment="1"></iframe>

#### In QuickBooks:

Here is the A/P Deposit in QuickBooks.

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-07-28-3192-PM.png?width=1209&height=505&name=image-png-Jul-31-2025-09-07-28-3192-PM.png)

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-deposit?hsLang=en>

---

### Vendor Credit

Vendor Credits are similar to credit memos. Once you create one, it will not go to QuickBooks right away - it will remain exclusively in DigitBridge *until it has been applied to a bill payment*. Once that happens, the record of that vendor credit will appear in QuickBooks.

#### In DigitBridge:

[How do I use Vendor Credits?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-use-vendor-credits?hsLang=en)

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-use-vendor-credits?hsLang=en>

<iframe src="https://www.loom.com/embed/0d821229318f45da821bdc32b8469f93?sid=e125728f-0284-4887-abd3-fb4212ff51a7" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" allowfullscreen data-mce-src="https://www.loom.com/embed/0d821229318f45da821bdc32b8469f93?sid=e125728f-0284-4887-abd3-fb4212ff51a7" data-mce-style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" data-mce-fragment="1"></iframe>

#### In QuickBooks:

Here is the Vendor Credit in QuickBooks.

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-07-03-3669-PM.png?width=1209&height=549&name=image-png-Jul-31-2025-09-07-03-3669-PM.png)

---

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-use-vendor-credits?hsLang=en>

### A/P Bill Payment

Lastly, create a new A/P Bill Payment for a vendor. Select any credit you want applied to this payment, then select the bill(s) you want to pay. Save the payment. A QuickBooks Document # will show up after a couple of minutes.

#### In DigitBridge:

[How do I create an A/P Bill payment?](https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-bill-payment?hsLang=en)

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-bill-payment?hsLang=en>

<iframe src="https://www.loom.com/embed/f5b3f6da0bfb42afbb3f10e74758084f?sid=06f73c8d-142b-41c8-b8ea-6d58305d9294" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" allowfullscreen data-mce-src="https://www.loom.com/embed/f5b3f6da0bfb42afbb3f10e74758084f?sid=06f73c8d-142b-41c8-b8ea-6d58305d9294" data-mce-style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;" data-mce-fragment="1"></iframe>

#### In QuickBooks:

Here is the Bill Payment in QuickBooks.

<https://support.digitbridge.com/digitbridgeclientknowledgebase/how-do-i-create-an-a/p-bill-payment?hsLang=en>

![](https://support.digitbridge.com/hs-fs/hubfs/image-png-Jul-31-2025-09-06-36-2738-PM.png?width=1201&height=648&name=image-png-Jul-31-2025-09-06-36-2738-PM.png)

 

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    - [Purchase Order](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en#purchase-order)
    - [Miscellaneous](https://support.digitbridge.com/digitbridgeclientknowledgebase/purchasing?hsLang=en#miscellaneous)
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    - [Create](https://support.digitbridge.com/digitbridgeclientknowledgebase/customers?hsLang=en#create)
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- [Vendors](https://support.digitbridge.com/digitbridgeclientknowledgebase/vendors?hsLang=en#main-content)

    - [Create](https://support.digitbridge.com/digitbridgeclientknowledgebase/vendors?hsLang=en#create)
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- [Accounts Receivable](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#main-content)

    - [Prepayment](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#prepayment)
    - [Credit Memo](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#credit-memo)
    - [Invoice Payment](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#invoice-payment)
    - [Miscellaneous](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#miscellaneous)
    - [QuickBooks](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-receivable?hsLang=en#quickbooks)
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- [Accounts Payable](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en#main-content)

    - [A/P Bill](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en#a-p-bill)
    - [A/P Deposit](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en#a-p-deposit)
    - [Bill Payment](https://support.digitbridge.com/digitbridgeclientknowledgebase/accounts-payable?hsLang=en#bill-payment)
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