What’s the difference between the price on a Purchase Order and a Purchase Order Receive?

When working with Purchase Orders (P/Os) in DigitBridge, it’s important to understand the difference between the price listed on a Purchase Order and the price listed on a Purchase Order Receive. These two values serve different purposes, and only one affects your item costs and accounting.

P/O Price vs. P/O Receive Price

Price on the Purchase Order (P/O Price)

• This is the expected price of the item at the time the P/O is created.

• Many users leave this field blank or enter an estimate, especially if:

  • It’s a first-time order.

  • The vendor’s pricing isn’t confirmed.

• Even if filled in, the P/O Price is not final and does not impact item cost.

• Editing this value does not update your product’s cost or your accounting records.

Price on the Purchase Order Receive (Final Price)

• This is the actual price paid for the items, as confirmed on the vendor’s invoice.

• When a Purchase Order Receive is created (whether partial or full), it includes:

  • P/O Price (for reference)

  • Price (the final invoiced amount per item)

• The value entered here will impact:

  • Item cost in your inventory

  • The A/P bill (Accounts Payable) tied to the P/O receive

• If the SKU previously had no cost, entering a value here will establish one.

• If the SKU had a cost, entering a new value here will update it—but only after the PO receive is closed and an AP bill is created.

Important Notes

• Updating the price on a Purchase Order alone will not affect the cost of your item or your accounting.

• The cost is only updated when:

  • The P/O Receive is closed, and

  • An A/P Bill is created.

• A P/O can remain open while multiple P/O Receives are created against it. Each receive can have its own pricing and cost impact.

See related:

How do I enter cost information in DigitBridge?